The Alumnae Advisory Board consists of local area alumnae. The Chapter Advisor is the chairwoman of this board, her duties include appointing the other advisors. The Chapter Advisor is appointed by the Regional Coordinator.
Chapter Advisor
Advise the president and executive council & attend all meetings
Attend all chapter meetings, Crescent Values/PACE nights.
Attend standards committee meetings, unless the chapter has a standards advisor.
Serve as a voting member of the house corporation board meetings
To the best of your ability, keep apprised of state, national and local laws that affect the Greek system and your chapter. Keep apprised of all Sorority international and chapter bylaws, rules and procedures, standing rules and position statements. Keep the collegiate members and house corporation board apprised and informed of the above rules/laws and any changes that may affect them.
Act as liaison between the collegiate members of the chapter, house corporation board and regional coordinator.
Approve Event Check list Form #50 for chapter events. (Final approval is given by the regional coordinator.)
File an Annual Chapter Advisor's Report Form #55 and Chapter Advisor Roster Form #55a with International Headquarters, on or before May 15 of each year.
Attend Regional Leadership Conference & Convention.
Keep in contact with the regional coordinator and International Headquarters on matters of discipline.
Read and respond to monthly officer reports.
Effectively promote conflict resolution.
Effectively motivate executive council to achieve specific goals and objectives with workable action plans, responsibilities and time frames.
Be involved in chapter retreats and officer retreats, by helping facilitate long-range and short-range planning and goal setting.
Maintain a working notebook for future planning, history and ease for your successor.
Be aware of the chapter budget and maintain ongoing awareness of year-to-date and previous years figures.
Provide collegians information on available resources: manuals, workshop materials, videotapes, The Crescent, Gamma Phi Beta Web site, programs, SisterLink etc.
Act as liaison between the collegiate members of the chapter and the local alumnae group/crescent circle. Duties as a Representative of our International Sorority
Uphold all missions, rules and standards of the Sorority as outlined in the bylaws, Rules & Procedures and position statements.
Praise collegians when they accomplish something positive.
Talk with collegians that are late on bills (this is done with the financial advisor, if one is available; for further assistance contact your regional coordinator.
Talk to executive council members who are not performing their duties and help to find solutions to the challenges.
Inform collegians of scholarships and/or emergency grants given through the Gamma Phi Beta Foundation.
Write letters of recommendation for collegians.
Pay international membership dues.
Attend local alumnae Panhellenic meetings (if available).
Promote Panhellenic spirit between Gamma Phi Beta and other Greek organizations.
Maintain ongoing communication with the campus Greek advisor.
Act as chairman of the chapter's advisory board.
Appoint advisory board members.
Keep all advisors up-to-date and informed.
Promote interaction and cooperation between collegiate officers and advisors.
Financial Advisor
Ensure a smooth transition from one financial vice president to the next
Ensure good internal controls are being followed
Ensure effective communication regarding financial commitments and responsibility
Serve on the house corporation board
Monitor the chapters financial reporting efficiency
Evaluate chapter financial activity
Encourage and enable a collaborative approach to financial management among the members and the alumnae advisory board
Advises Chapter Financial Vice President on semester budget setting
Assists Chapter Financial Vice President on yearly financial contracts for members and new members
Reports to HCB Treasurer all deposits made from the collegiate chapter
Follows up with Chapter Financial Vice President on any of her responsibilities, forms, etc.
The financial advisor should have authority to log into the chapter account with APH.
